KS Consulting is the Singapore business of KS International; a boutique recruitment business with entities in the UAE (KS Search FZ LLC) and London (KS International Grp Ltd). The group has been established for over ten years and specialise in Financial Services permanent and temporary recruitment.
They are looking to hire a PA / Sales Support professional, this is a permanent role based in Cecil Street in the CBD.
The role will be supporting the Co-Founders and Director in a personal capacity:
- Organizing travel
- Booking restaurants
- Fetching refreshments
- Arrangement of personal administration
The other part of the role is to support the Sales team:
- Attending internal and external meetings to take notes
- Contractor Admin; preparing contracts, collating onboarding documents, reminder timesheet email, managing queries from candidates and clients
- Carrying out reference checking requests from third parties
- Adding CVs to in house database and coding correctly
- Assist Management is Task Tracking
- Track sales activity; have contracts been received back and filed, follow up complete after meetings?
- Update website
- Post social media daily
- File invoices
- Visa applications – EP Online
- EA applications – Licence One
- Manage health and business insurances through broker
- Manage UAE Quick Books account, load transactions
- Onboarding newcomers – business cards, log into systems, office keys etc
- Run through our Client files; any unsigned terms sent out?
- CV formatting
- Jobs Bank management
- Diary management, meeting room bookings, confirmation of external meetings
- Agency experience would be fabulous but not a must
- Most important is a ‘can do and positive’ attitude
- Experience of working in a small but very busy office
- Experience of supporting very busy sales team
- Flexibility – must be available to the Management on email when needed
Base salary (dependent on experience) plus discretionary bonuses.
Singaporean or PR only.
If you are interested in applying, please send your CV along with one paragraph on what makes you stand out to; firstname.lastname@example.org.